Running meetings is an art form and unless you master the basics, it will only become more difficult throughout your career. Why call a meeting?? A meeting is called because you want to sort something out. Why do you need to sort something out?? Because you are unsure of something or need help with something or disagree with others about something etc etc.
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
Ensure everyone bring pre-work materials to the meeting and create an action list at the end of the meeting for future meetings. Follow up the action list with an email first then phone call. Keeping on top of everything that is going on can be difficult but people certainly require reminders at times.
Quite often the discussion in meetings will become heated and people will have different views. The parking lot is a great tool for these sorts of issues. Always remain neutral and calm. Agenda: Context - Reasons for having a meeting, and the issues you have. Stakeholders - Ensure the correct people are involved and feel empowered. Your position - Discuss your ideas for the path forward. Action items - Keeping track of what is required and by when and whom and the context. Close out - Let everyone know that you appreciate their time.
Management presentations can be nerve racking and preparation is the key to minimising the risk of embarrassment, failure or more work. With a positive spin, it is all about selling your great work and gaining support from those who can allow additional resources or steer the project towards where it needs to go. What does management generally want?? To reward those doing a good job, remove risk from the project, allow changes ;to priorities and report on the successes up the management chain. What do you want from management?? In general the project needs to be finished and you want support to continue on as you have done, in fact you are there in the first place on most occasions because you have done a good job and management want to share your success.
Trust of your peers and managers, this means we will needs to highlight areas for improvement and where we had difficulty. This puts a positive spin on something that isn't ideal, but think about if you don't talk about the negatives???? Do you want to sell all the positives then be asked the hard questions at the end?? Respect, respect is something that is hard to earn and easy to lose. It is all about integrity and proven capability. You know you are capable, the hard part is showing them. that's where the presentation comes in handy, show them your capability and talk about how you have influenced the outcome.
Presentation tips and tricks
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
Always finish with a positive and keep the important details as items to focus on in conclusion.
Go through the negative details early on so that you can discuss how they arose and what you did to rectify them , always prepare for the hard questions. Preparation can be done in a number of ways, brainstorming for causes and effects is a great way to show all the possibilities.
Graphics and pictures are great but also remember that we all learn in different ways. In general men prefer pictures and women are more linguistic.
END GOAL - Leave the managers with 3 main clear points, no more than this or its confusing. No more that 5 dot points on each slide.
REMEMBER - The managers are people too, they get nervous and they have to do what you are doing to their boss. Show them how its done!
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
Ensure everyone bring pre-work materials to the meeting and create an action list at the end of the meeting for future meetings. Follow up the action list with an email first then phone call. Keeping on top of everything that is going on can be difficult but people certainly require reminders at times.
Quite often the discussion in meetings will become heated and people will have different views. The parking lot is a great tool for these sorts of issues. Always remain neutral and calm. Agenda: Context - Reasons for having a meeting, and the issues you have. Stakeholders - Ensure the correct people are involved and feel empowered. Your position - Discuss your ideas for the path forward. Action items - Keeping track of what is required and by when and whom and the context. Close out - Let everyone know that you appreciate their time.
Management presentations can be nerve racking and preparation is the key to minimising the risk of embarrassment, failure or more work. With a positive spin, it is all about selling your great work and gaining support from those who can allow additional resources or steer the project towards where it needs to go. What does management generally want?? To reward those doing a good job, remove risk from the project, allow changes ;to priorities and report on the successes up the management chain. What do you want from management?? In general the project needs to be finished and you want support to continue on as you have done, in fact you are there in the first place on most occasions because you have done a good job and management want to share your success.
Trust of your peers and managers, this means we will needs to highlight areas for improvement and where we had difficulty. This puts a positive spin on something that isn't ideal, but think about if you don't talk about the negatives???? Do you want to sell all the positives then be asked the hard questions at the end?? Respect, respect is something that is hard to earn and easy to lose. It is all about integrity and proven capability. You know you are capable, the hard part is showing them. that's where the presentation comes in handy, show them your capability and talk about how you have influenced the outcome.
Presentation tips and tricks
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
Always finish with a positive and keep the important details as items to focus on in conclusion.
Go through the negative details early on so that you can discuss how they arose and what you did to rectify them , always prepare for the hard questions. Preparation can be done in a number of ways, brainstorming for causes and effects is a great way to show all the possibilities.
Graphics and pictures are great but also remember that we all learn in different ways. In general men prefer pictures and women are more linguistic.
END GOAL - Leave the managers with 3 main clear points, no more than this or its confusing. No more that 5 dot points on each slide.
REMEMBER - The managers are people too, they get nervous and they have to do what you are doing to their boss. Show them how its done!
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