Planning a retreat can be quite a challenging activity especially if it involves so many people. To ease this challenge, you ought to be organized and start early in advance in case of anything. The following steps are key in holding successful Leadership Retreats Hawaii.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Set a time frame for the planning. Allocate time to every process such as getting all the necessary equipment, time for organizing the place and have extra time to remedy any challenges that may arise from the activity. Ensure you communicate the timeline to everyone involved. The earlier you start planning, the fewer chances of rushing at the last minute. It is best to work backward from the day of the event. Also, you may need to book the place you plan to hold the occasion or book items like tents and seats.
Set a budget for this activity. Ensure you readily have all the money from all contributors or donors at a specified date so that you start planning early. Knowing what you will help in the planning and allocating funds for all the expenditure. Ensure you use the money wisely lest you finish it and have to dip into your own pockets. You can opt to buy cheaper equipment, use a less expensive venue or purchase a lot of things at once to reduce transportation fare. Additionally, have receipts for all purchases so that you can account for them at the end.
You have to organize yourself accordingly now that you have the money and know the date scheduled for the retreat. Have a draft of all the things you need to do, the purchases you need to make, the people you will involve, have contact information of the people you need to call among other things. Ensure you set time limits for all these activities and communicate with the people involved. You should also follow this strictly. It will act as a guide during the planning process.
You have to find out the number of guests you expect so that you get a clue on the size of the venue, the amount of food you need among other things. You also have to know what type of people they are and their ages. The occasion should meet their needs and make sure they are comfortable. The activities they will undertake should be appropriate for their age.
Market or brand the occasion. You can, for example, have a theme for this event. Ensure to invite all interested people. Do this early in advance, probably months or weeks before the retreat. Use word of mouth, social media pages, invitation cards or billboards to announce the occasion. Keep on reminding the people of the day, time and venue.
Now you can take a breather and review the planning outcome. Use your earlier prepared draft to see if you have everything needed. Have time for evaluation to correct any mistakes. Let your team mates help you in this and have notes of mistakes to avoid making them again in future.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Set a time frame for the planning. Allocate time to every process such as getting all the necessary equipment, time for organizing the place and have extra time to remedy any challenges that may arise from the activity. Ensure you communicate the timeline to everyone involved. The earlier you start planning, the fewer chances of rushing at the last minute. It is best to work backward from the day of the event. Also, you may need to book the place you plan to hold the occasion or book items like tents and seats.
Set a budget for this activity. Ensure you readily have all the money from all contributors or donors at a specified date so that you start planning early. Knowing what you will help in the planning and allocating funds for all the expenditure. Ensure you use the money wisely lest you finish it and have to dip into your own pockets. You can opt to buy cheaper equipment, use a less expensive venue or purchase a lot of things at once to reduce transportation fare. Additionally, have receipts for all purchases so that you can account for them at the end.
You have to organize yourself accordingly now that you have the money and know the date scheduled for the retreat. Have a draft of all the things you need to do, the purchases you need to make, the people you will involve, have contact information of the people you need to call among other things. Ensure you set time limits for all these activities and communicate with the people involved. You should also follow this strictly. It will act as a guide during the planning process.
You have to find out the number of guests you expect so that you get a clue on the size of the venue, the amount of food you need among other things. You also have to know what type of people they are and their ages. The occasion should meet their needs and make sure they are comfortable. The activities they will undertake should be appropriate for their age.
Market or brand the occasion. You can, for example, have a theme for this event. Ensure to invite all interested people. Do this early in advance, probably months or weeks before the retreat. Use word of mouth, social media pages, invitation cards or billboards to announce the occasion. Keep on reminding the people of the day, time and venue.
Now you can take a breather and review the planning outcome. Use your earlier prepared draft to see if you have everything needed. Have time for evaluation to correct any mistakes. Let your team mates help you in this and have notes of mistakes to avoid making them again in future.
About the Author:
Find an overview of the benefits of attending leadership retreats Hawaii Honolulu area and more info about an experienced business and executive coach at http://www.ninacherry.com/vip-retreats now.
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